Structured property condition data

Property register

Every property on the platform: address, postcode, geo-location, property type, detachment, bedrooms, rental value and exterior photos.

Client firms (accounts)

The letting agents and inventory firms who use the platform.

Landlord recommendation reports

Recommendations issued to landlords following an inspection.

Client branding logos

Company logos applied to client-branded reports.

Mid-term inspection reports

Periodic inspections during a tenancy covering condition, health & safety and tenant welfare.

Inspector record (inventory)

Who carried out each inventory inspection.

Inventory reports

Full inventory reports capturing a property's condition and contents, typically at the start of a tenancy.

Check-out reports

Move-out reports recording condition, cleaning, damage and comparison against the original inventory.

Inspector comments

Free-text observations recorded by the inspector.

Inspector record (check-out)

Who carried out each check-out inspection.

Check-in reports

Move-in reports recording keys, meters, condition and tenant details when a tenancy begins.

Block management inspections

Inspections of communal areas and shared buildings under block management.

Rooms (mid-term)

Rooms recorded within mid-term inspections.

Rooms (inventory)

Individual rooms recorded within inventory reports, by room type.

Doors

Door type, finish, condition and defects, per room.

Walls

Wall description, condition and defects, per room.

Floors

Floor finish, condition and defects, per room.

Ceilings

Ceiling finish, fittings, condition and defects, per room.

Windows

Window type, frame, condition and defects, per room.

Rooms (check-out)

Rooms recorded within check-out reports.

External features

Exterior features of the property (drives, gardens, outbuildings, etc.).

External surfaces & details

Exterior surfaces, locations and condition.

Boundaries

Property boundaries such as fences and walls, with condition.

Window detail items

Additional items and features noted on windows.

Ceiling detail items

Additional items and features noted on ceilings.

Wall detail items

Additional items and features noted on walls.

Door detail items

Additional items and features noted on doors.

External feature detail items

Additional detail on external features.

Floor detail items

Additional items and features noted on floors.

Boundary detail items

Additional detail on property boundaries.

Fixtures

Fixed items (radiators, sockets, sanitaryware, etc.) by type and condition.

Kitchen items

Kitchen appliances and equipment by type, brand and condition.

Furnishings

Furniture and soft furnishings by type, colour and condition.

Fixture detail items

Additional detail on fixtures.

Cupboards & storage

Cupboards and storage units, their contents and condition.

Furnishing detail items

Additional detail on furnishings.

Appliance manuals

Records of appliance manuals held for the property.

Crockery

Crockery inventory by type and quantity.

Utensils

Kitchen utensils inventory by type and quantity.

Glassware

Glassware inventory by type and quantity.

Kitchen item detail

Additional detail on kitchen items.

Crockery detail

Additional detail on crockery.

Utensil detail

Additional detail on utensils.

Glassware detail

Additional detail on glassware.

Detector compliance checks

Whether smoke/CO detectors are present on all floors and in required rooms.

Smoke detectors

Smoke detector presence, location and working status.

Utilities & meters

Gas, electric, water and oil meter readings and serials, plus stopcock and fuse-box locations.

Keys

Keys and fobs handed over, with descriptions and working status.

Carbon monoxide detectors

CO detector presence, location and working status.

Alarms

Alarm systems and their working status.

Light bulbs (check-out)

Record of light bulbs working or needing replacement at check-out.

Tenant repairs (check-out)

Repair items noted against tenants at check-out.

Pets observed (mid-term)

Signs of pets recorded during mid-term inspections.

Multiple-occupancy signs (mid-term)

Indicators of multiple / unauthorised occupancy (HMO signals).

Tenant requests (check-in)

Requests raised by tenants at check-in.

Tenant repair requests

Repair requests raised by tenants.

Room maintenance issues (check-out)

Room-level maintenance issues at check-out.

Room cleaning issues (check-out)

Room-level cleaning issues at check-out.

Room maintenance issues (mid-term)

Room-level maintenance issues during mid-term inspections.

Maintenance issues (check-out)

Maintenance issues found at check-out.

Maintenance issues (mid-term)

Maintenance issues found during mid-term inspections.

Cleaning assessment (check-out)

Overall cleaning assessment at check-out.

Utility suppliers (check-out)

Utility supplier details recorded at check-out.

Items to remove (check-out)

Items flagged for removal at check-out.

Room cleaning issues (mid-term)

Room-level cleaning issues during mid-term inspections.

Missing items (check-out)

Items present at inventory but missing at check-out.

Maintenance issues (check-in)

Maintenance issues found at check-in.

Carpets (mid-term)

Carpet condition during mid-term inspections.

Carpets (check-out)

Carpet condition and cleaning at check-out.

Cleaning assessment (check-in)

Overall cleaning assessment at check-in.

Windows (check-out)

Window cleanliness and condition at check-out.

Appliances (mid-term)

Appliance checks during mid-term inspections.

Bathrooms (mid-term)

Bathroom checks during mid-term inspections.

Lighting (mid-term)

Lighting checks during mid-term inspections.

Boilers (mid-term)

Boiler checks during mid-term inspections.

Doors (mid-term)

Door checks during mid-term inspections.

Curtains (mid-term)

Curtain and blind checks during mid-term inspections.

External areas (mid-term)

External-area checks during mid-term inspections.

Furniture (mid-term)

Furniture checks during mid-term inspections.

Block entrances

Condition of communal entrances in block inspections.

Block gardens

Condition of communal gardens in block inspections.

Block communal areas

Condition of shared communal areas.

Block building exteriors

Condition of building exteriors in block inspections.

Block services

Communal services recorded in block inspections.

Block notices

Notices recorded in communal areas.

Audit log

System audit trail of record changes.

Weather at inspection

Weather conditions recorded at the time of each inspection.

Cleaning agents

Cleaning company records.

Cleaning prices

Cleaning price and quote records.

Cleaning requests

Cleaning job requests.